Under the circumstances – to keep with “social distancing” recommendations, we are going to move all trainings to a 100% online format for the foreseeable future. We will likely continue using the online format as long as schools are closed and there are still concerns for gatherings, etc.
We can then start to explore hybrid (a mix of online and in-person) trainings for future workshops, but for now we’ll focus on getting familiar with & using Zoom and you can assume most future programs will allow for the option of using Zoom even after we are able to meet again in person!
We may need to still postpone or cancel or postpone a workshop at times for a variety of reasons. However, unless you are notified directly by Stephanie/a Core Learning representative, all programs will remain open for registration - just plan for them to be online using Zoom for the foreseeable future.
THESE TRAININGS WILL COUNT AS IN-PERSON/FACE-TO-FACE PROGRAMS. This type of program structure is referred to as "live synchronous" and LARA has verified that it qualifies for in-person CE Hours.
Participants who have pre-registered for any upcoming workshops will be notified via e-mail how this will impact the program. Registered participants will be sent links for Zoom and given further information closer to the program date - typically within the reminder e-mail.
USING THIS NEW SYSTEM, ALL PARTICIPANTS MUST PRE-REGISTER FOR UPCOMING WORKSHOPS. It takes time to make sure participants are properly set up on Zoom and registered for a specific training. PARTICIPANTS WHO DO NOT PRE-REGISTER FOR A WORKSHOP WILL NOT RECEIVE A LINK TO JOIN THAT PROGRAM.
Please take some time to look at zoom.com to learn more about this service and if you feel comfortable to sign up for free.
Step by Step to install Zoom:
* Pick a device (desktop, laptop or tablet; phone is NOT recommended because the viewing space is small)
* Make sure that you have a good wi-fi/internet connection
* If you are using a laptop or desktop, scroll down to click on the download blue box in the “Zoom Client for Meetings” section. Follow the prompts to download.
* If you are using a tablet or smart phone, scroll down to click on either the download from Google Play or download from the App Store in the “Zoom Mobile Apps” section OR download directly from the App Store or Google Play (type Zoom in the search). Follow the prompts to download.
* Prior to the training that you register for, Core Learning will send you a message which will include the link for the training broadcast
Once you have Zoom installed on your device, set up an account on Zoom. The basic, free account should work just fine. When signing up, please use your full name (no aliases or nicknames) as we will need to monitor participation for CE compliance and ultimately attendance certificate distribution. Also remember to use the e-mail address that Core Learning has on file for you to set up a Zoom account - because we will be sending registration links to the e-mail addresses that we have on file. Participants may be able to just use the links I send you to register on Zoom with or without using matching e-mail addresses, but just in case, try to have e-mail addresses match up.
After registering with Core Learning for a training, you will be sent a registration link for that program to also register on Zoom. Keep in mind, this link may not be sent to you right away/upon registration, but it may be sent to you closer to the program itself within the "reminder" e-mail. This step applies to every individual training that you will take online with Core Learning using Zoom. This is a necessary step for each training and should be completed right away upon receiving the link from Core Learning to register. Additional steps will be shared via e-mail, but I wanted to share a general overview of the registration process.
So in summary:
Install Zoom on the device you'd like to use to participate
Set up your Zoom account (free/basic is just fine)
Register (if not already) through Core Learning to participate in a specific training
Core Learning will send you a link prior to the training - probably within the reminder e-mail - to register with Zoom for the training
Register with Zoom for the training and you will then have access to the final link that you will "click-on" the morning of your training to join in!
The basic, free account is just fine for you as a participant. Any limitations apply to the host/Core Learning and not you as a participant.
Headphones or speakers may help to enhance the sound if you have them available. If you are using a desktop computer, you may need to connect a microphone. On any device, you will need to make sure that your microphone is enabled and/or you allow Zoom to enable your microphone, etc. - for 2-way communication.
There may be times your internet connection is less stable which will cause disruptions. Try to be in the strongest wi-fi/internet connection spot that you are able to be AND possibly reduce the amount of devices using your internet at the same time you are participating in the training.
On the device you will use for Zoom, make sure to have audio & video enabled (go into your device settings page after Zoom is installed on your device) so that you can "unmute" to ask a question or join discussion or show video of yourself if you choose. When you are clicking on the final link sent to you at the beginning of the program, click on "use computer audio" when the box pops up or else you will have to dial call in using your phone.
During these challenging times, we will do our best to accommodate each person's needs and concerns. Please do not hesitate to reach out with any questions or requests for assistance. Thank you, take care and be well!
Stephanie Appel 248-933-2673 or firstname.lastname@example.org
As a reminder...
If a presenter is ill, we will be postponing sessions.
Please make sure that I have the best contact information for you (even for after hours) in case of last-minute cancellations.
For any additional questions or concerns, please do not hesitate to contact Stephanie Appel at 248-933-2673 or email@example.com
Thank you for everything! - Stephanie